Law offices struggle to manage the large amount of files they create.

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Legal

photo of Old Bailey courthouse in London Improve Collaboration and Compliance

Any legal matter requires documentation, usually lots of documentation. In recent years there has been explosive growth in the volume of paper and electronic records being generated and retained by most law firms as a result of the increased need for regulatory compliance, enhanced focus on ethical conduct, adherence to client requirements, and the movement to electronic law practice.

Every time a law firm takes on a new client or case, it will either receive or generate documentation. This means that data storage is continually being pushed to capacity. Completed cases require moving to archive, but must be available if an issue arises.

Legal firms with a number of offices in different cities may have lawyers collaborating on a case and the most up-to-date changes need to be available in both offices regardless of where the changes originated.

Legal Data Migration Challenge	FilePilot Solution
Maintaining data security and integrity	When migrating data, FilePilot Copy™ ensures that all existing file metadata, including ACLs, Shares, Local users and Groups are applied. Additionally, individual files are prevented from being viewed or accessed.
Tracking the history of files migrated or moved between locations and any modifications to them	FilePilot Copy™ provides detailed logging of each transaction to ensure that a fully traceable legal trail of document location and a timeline of changes to any document are available.
Archiving old case files to 2^nd tier storage	FilePilot Copy™ includes extensive filtering capability, allowing for selection of specific timeframes or types of files for archiving.
Maintaining case file version and revision consistency between different offices	When attorneys in different offices are working on the same files, FilePilot Copy™ provides both data synchronization and localized access for the attorneys in each office.
Low bandwidth links between offices	FilePilot Copy™ ensures that bandwidth utilization is minimized through use of a preset schedule.

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